Member Services Coordinator

Green Hills Office Suites - Nashville, TN

About the Role:

The ideal candidate will have a cheerful disposition, contagious personality, strong communication skills, and present a very polished, professional image to members and visitors alike. This candidate should be articulate and organized with the ability to multi-task in a fast-paced business environment. We’re looking for a quick learning self-starter that thrives in an ever-changing, fast environment.

This position is the first impression and front face of Green Hills Office Suites. The Member Services Coordinator is the person that makes everyone feel welcome when they walk into the building. This individual must have great communication skills with the ability to navigate multiple personalities with ease, including working through challenging customer service situations with grace and respect. This role requires wearing many hats and strong multi-tasking skills. The Member Services Coordinator must be detail-oriented but can also see who’s coming from a mile away.

The Member Services Coordinator serves are the social chair for the business while organizing and planning social and networking functions for members in the center. This position also serves as the liaison between our members and our IT company; a strong aptitude for technology is necessary.

Responsibilities include:

  • Greeting guests and members entering and exiting the building with a welcoming, cheerful “hello” and smile.
  • Answering the phones and routing calls as needed.
  • Signing for deliveries and receiving and sorting mail and packages to their internal destinations.
  • Assisting with social media presence and email marketing.
  • Helping team members with projects such as the center newsletter and event flyers as needed.
  • Perform move-in/move-out functions for all member setups and move-outs.
  • Troubleshoot and resolve member technology issues with professionalism and patience.
  • Conduct sales tours in absence of the General Manager to execute sales strategy and maintain high occupancy.
  • Inputting and maintaining accurate data across software platforms
  • Management of local vendors
  • Ordering and maintaining office supplies and inventory.
  • Maintaining shared space cleanliness.
  • Assisting General Manager as needed in planning and executing events.
  • Works alongside the General Manager to develop connections between members, including member introductions, event support, email, and print communications

What’s Required:

  • 1-2 years of work experience in sales, hospitality, or customer service.
  • Proficiency in Microsoft Office programs, including Word, Excel, and PowerPoint.
  • Exceptional organizational and multi-tasking experience.
  • Experience learning new software programs and a high comfort level around new technologies.
  • Strong knowledge of Social Media platforms (text, image, and video) for marketing purposes is a plus.
  • Good written and verbal communication and interpersonal skills

Candidates with experience in hospitality and multi-family are encouraged to apply.

About the Company

We are located in Green Hills, Nashville, one of the fastest-growing cities in the U.S. and where you can find some of Nashville’s most desired homes. Conveniently situated just 20 minutes from downtown Nashville; Green Hills Office Suites is less than 35 minutes from Nashville International Airport (BNA).

Enjoy views of rolling hills while being 1 mile from I-440, The Mall at Green Hills, shopping, hotels, restaurants, fitness centers, and direct access to all major transportation corridors. You will enjoy being in the center of the business district while not paying the typical associated costs.

Our flexible terms allow your company – large or small – to start up and establish your business locally, quickly, and affordably. Green Hills Office Suites distinguished reception area welcomes visitors to a first-class workplace environment. Our professional staff is dedicated to meeting all of your needs and is excited to help drive your business forward.

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